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Office Manager

The Office Manager reports to the Executive Director, and is a combination of bookkeeping and administrative assistance. The bookkeeping part is responsible for all areas of accounting and business management at Mapletree including invoicing customers, managing payroll, coordinating benefits for employees, preparing and filing employment reports, receiving and recording payments, making bank deposits, reconciling bank accounts, preparing quarterly and year-end tax reports, assisting with budget management, managing mail, recording bills, preparing checks for payment, making sure all bills and filings are timely; and other duties as requested.

The administrative part of the job assists the Executive Director and program staff with day-to-day operations of the organization. Responsibilities include maintaining accurate records about residents and their placement team members including contact information for social workers, probation officers, parents, therapists, and other professionals; help to acquire and maintain school records, health records, insurance information, and other personal records for residents; help to ensure that residents have timely routine health care, assist with dispensing and maintaining prescription and over-the-counter medication for residents; help to ensure that residents maintain orderly rooms, assist with transportation for residents, help with grocery shopping and maintaining supplies, assist residents with meal preparation, share responsibility with other staff in managing upkeep of the group home.

The Office Manager sometimes supervises residents, and is expected to coordinate communication between staff. This position requires an understanding of the population we work with, the mission of the organization, and becoming familiar with licensing requirements and state and federal laws related to our organization.

This is generally a half-time position, at about 16-24 hours per week, generally weekday mornings and early afternoons – with flexible days and times. This position includes some employee benefits.

Qualifications

This position requires experience with bookkeeping in an office or small business setting. Ideal candidate will have an outgoing personality, good business sense, excellent people skills, and be able to connect with teenage boys. Some experience with kids is essential. Vehicle, insurance, and valid Minnesota driver’s license is required.

Candidates must have a high school diploma, experience with Quickbooks, Quicken, Microsoft Excel and Word, and generally strong computer skills. Must be highly organized, good at setting priorities, and appreciate attention to detail. Requires a high level of honesty and integrity, and ability to appropriately manage confidential information. Must be able to pass a thorough background check.

Desirable but not required: Some college, payroll management, computer networking skills, website management. Will consider a well-qualified individual who doesn’t have all qualifications.

Starting pay for Office Manager is $14-16/hour.

Resumes may be emailed to jbrandt@mapletree.org.